GapRx Implementation Portal

Mock Audit Executive Dashboard

Live audit health, readiness, overdue work, findings, CAP, and reporting status.

Implementation Profile

Covered Entity

340B ID

Implementation Start

30-Day Target

Status

eMR Used

Meeting Cadence

Next Meeting

Secure File Location

Pharmacy Network Notes

Implementation Notes

Encounter / Visit Feeds: Keep patient-level encounter files outside this portal. This workspace tracks configuration and readiness only.

Platform	Status	Vendor Setup	GapRx Vendor ID	ID Added	ID Verified	Responsible Party	Notes

Source	Type	340B ID	NPI	NCPDP/NABP	HIN	DEA	TPA/System	Feed Status	Encounter Status	Ready

No PHI/PII: Store source names, identifiers, access/readiness, and mapping status only. Raw claims and encounter/visit files remain in the approved secure data environment.

Mock Audit Template

Save this project's non-PHI setup for reuse on future Mock Audits.

Template Name

Description

Audit Period Start

Audit Period End

Covered Entity Category

Grantee Type

Hospital Type

Hospital Eligibility Basis

Scope has not yet been applied. All 51 DRL items remain visible until GapRx saves the scope.

Key Contacts

Assigned GapRx User

GapRx Implementation Lead - Name

GapRx Implementation Lead - Email

Primary Contact - Name

Primary Contact - Email

IT Contact - Name

IT Contact - Email

eMR Reporting Contact - Name

eMR Reporting Contact - Email

Authorized Official (AO) - Name

AO Email

Key contacts save without reloading the page. Task assignments are updated in the background when appropriate.

Additional CE Contacts

Name	Title / Role	Email	Phone	Notes

TPAs

TPA Name	Contact Name	Email	Portal / Notes

Wholesalers

Wholesaler	Account / Contact	Email	Access / Notes

PHI / PII rule: Raw claims, patient records, prescriptions, encounter records, and claim forms must not be uploaded to this portal. DRL items marked Secure PHI Platform must be submitted through the separately approved GapRx secure PHI-sharing platform.

Loading DRL...

Implementation Tasks

0 Overdue 0 Due in 7 Days 0 Waiting on Client

No communication items loaded.

Mock Audit Reminder Rules

Audit-specific triggers use the existing project Email Reminder master switches below. Queue generation is separated from email delivery to avoid duplicate reminders.

Sample Evidence Due Soon

CAP Due Soon

Acknowledgment Follow-Up

Repeat Active Reminder

Automatic Daily Delivery

Digest Mode

Scheduled Hour (Eastern Time)

Automatic delivery is evaluated hourly server-side. The project sends only at its selected Eastern hour and only once per day.

Automatic Reminder Run History

Shows automatic digest runs for this Mock Audit. Each project runs at most once per Eastern calendar day.

No scheduled runs yet.

Email Reminder Settings

Project-level master switches. For Mock Audits, the Communication Center below/above determines which audit-specific actions are eligible for reminder delivery.

Enable Email Reminders

Master switch for this project.

Client Reminders

Email the Primary Contact for client-visible action items.

GapRx Lead Reminders

Email the GapRx project lead about overdue/open items.

Weekly Summary

Send the GapRx project lead a weekly project summary.

Due Soon Window

Reminder Sender

No notifications sent yet.

PHI / PII rule: Do not enter patient names, DOBs, MRNs, Rx numbers, claim numbers, encounter details, or other patient-identifiable data here.

No samples loaded.

PHI / PII rule: Reference only de-identified Sample IDs such as S001. Do not include patient names, DOBs, MRNs, Rx/claim numbers, or patient-specific clinical information.

No findings loaded.

Choose Draft Report or Final Report.

Final Mock Audit Report

Description / Instructions

Client Access

No documents added yet.

Mock Audit Completion & Archive

Final operational closeout after QA approval, report issuance, and client acknowledgment.

Mock Audit Executive Closeout

Finalize report issuance, executive review, client acknowledgment, CAP disposition, and project completion.

Final report issuedFinal Report Issued Date

Executive Closeout DateClient Acknowledgment Date

Corrective Action Plan required Follow-up / validation requiredFollow-Up Date

Closeout Notes

Audit Records Package — Non-PHI

Creates a consolidated internal record of the audit workflow without patient-level evidence or uploaded file contents.

Implementation Closeout

Final validation before completing and archiving the implementation.

Closeout Readiness

Closeout Actions

No activity recorded yet.

Decisions / Key Discussion Notes

Open Questions / Risks

General Meeting Notes